AV rental software
Track every speaker, mic, and projector, manage availability, send quotes, and handle deposits and contracts, all from one platform built for AV rental businesses.
AV rental software for small business owners
An AV rental job is rarely a single item. One booking might mean a sound system, a set of wireless mics, a projector, and a dozen cables, all going out together for one event. If you are still tracking that across a spreadsheet and a few sticky notes, it works fine until a cable gets left behind and the whole setup falls short on event day.
Two events, one mixer, same Saturday
A corporate client books your sound system for a conference. A wedding client books the same mixer for that evening. Nobody catches the overlap until your team is loading the truck and realizes the gear is already gone.
A kit that goes out incomplete
The booking says "sound system," but it does not say which mics, stands, and cables go with it. A single missing cable on event day can stall a whole production while a client is standing there waiting.
A quote that takes too long to send
A corporate client emails asking for pricing on a projector and screen for next week. By the time you reply with a quote, they have already booked with someone who answered faster.
A deposit nobody can confirm
You took a deposit on a high-value projector weeks ago. The event already happened, and now you cannot say if that deposit was applied, refunded, or just forgotten.
That’s why we built
to make rental management simple and stress-free.
Built around how AV rentals actually go out the door
Everything you need to run your AV rental business lives in one place, so your bookings, your gear, and your deposits stay in sync, even when the same week has three different events going out.
Inventory tracking
Track availability in real time
Online bookings
Accept bookings around the clock
Team access
Give controlled permissions
Product catalog
Organize every rental item
Quick quotes
Create a quotation in seconds
Order management
Manage rentals from start
Flexible payments
Accept deposits and online payments
Rental contracts
Generate custom rental contracts
How AV rental software keeps every job complete and on time
An AV booking is really a list of smaller items working together. The shops that stay organized track every piece, not just the headline equipment, so nothing gets left behind on setup day.
Real-time availability
See every speaker, mic, projector, and cable in one calendar, so the same gear never gets promised to two events on the same date.
Product catalog management
List every item, down to individual mics and cables, with its own pricing and description, so a booking shows the full kit, not just one umbrella item.
Quotes and orders
Turn an inquiry into a quote in minutes, so a fast-moving corporate client gets pricing before they move on to someone else.
Deposits and partial payments
Set deposit amounts based on equipment value, and keep a clear record of every payment, so a disputed deposit never becomes a guessing game.
Contracts on every booking
Attach a signed rental agreement to every order, so terms on damage, late returns, and liability are settled before the gear leaves your warehouse.
Built-in tax support
Apply the correct tax rate for your region automatically, so every quote and invoice you send is already accurate.
Why a missing cable can cost you more than a missing camera
An AV booking is built from dozens of small parts, and any one of them can stall an entire event. A sound system without the right mic cable is just a box on a stage.
RentInno lets you list every mic, stand, and cable as its own product, so a booking shows the complete kit a job actually needs, not just the headline item. Your team sees the full list before the gear leaves, not after a client calls asking where the rest of it is.
Why AV rental businesses choose RentInno
Most AV rental software is either built for large production houses running tours and festivals, or too basic to handle gear that goes out as a kit. RentInno is built for the small to mid-sized shop in between.
- Gear tracked in spreadsheets and notes
- One missed overlap leaves an event short
- Kits leave with missing cables or mics
- Quotes take hours to prepare
- Deposits noted manually and disputed later
- High monthly fees to get started
- Generic tools not built for event tech
- Follow-ups managed manually
- Every speaker, mic, and cable listed separately
- Bookings checked with real-time availability
- Products tied to every booking detail
- Quotes created and sent in minutes
- Deposits set and tracked per order
- Free plan with no credit card needed
- Built for real AV gear workflows
- Confirmations and reminders automated
The AV rental software features built for fast-moving event bookings
From a same-day quote request to a multi-item kit going out for a weekend event, RentInno keeps every booking, deposit, and contract organized in one place.
Add unlimited products
Create detailed product listings with names, categories, descriptions, images, and pricing per day or event. Add attributes like type and model, set pricing for different variations, create or assign a SKU, and control availability - all from one product page. Export your complete product list anytime.
Inventory management, simplified
Track every speaker, mic, projector, and cable in your inventory by SKU code or identifier, and update the status as gear goes out and comes back. Filter your inventory by status or SKU to see exactly what is in stock, rented, or unavailable - without leaving the dashboard.
Create and manage quotations
Build a quotation with the customer's details, event dates, and gear selection, then send it straight to their inbox. Edit any quotation before it goes out, track its status from received to accepted, and download or export the details whenever you need them.
Manage orders
Turn an accepted quotation into an order, or create one directly with the customer and rental details. Filter orders by event dates, manage the invoice and contract, update payment methods, and track outgoing and incoming stock - all in one place.
Customers browse and book gear without calling your shop
Event planners and corporate clients can check what is available, compare equipment, and request a quote whenever it suits their schedule, not just during business hours.
Product categories
Customers can search by type, like sound, video, lighting, or staging, so they find the right gear fast.
Product details
Every listing shows pricing, photos, specs, and live availability, so a customer knows exactly what they are booking before reaching out.
Request a quote
A customer picks the gear, quantity, and event dates, then sends the request straight to you. It lands in your dashboard the moment they submit it.
Featured products
Pin your most-booked sound systems or projector packages to the top of your store, so your best gear gets seen first.
Get started with RentInno quickly
Explore
Book a live demo and see how RentInno fits the way your AV rental business already works.
Subscribe
Pick a plan that matches the size of your gear inventory and your team.
Set up
Add your sound, video, and lighting equipment, then set pricing and deposits.
Go live
Start taking bookings and tracking every piece of gear before your next event.
Let's talk about your rental business
Spend 30 minutes with our team and see how RentInno can simplify the way you run rentals.
Live walkthrough of inventory tracking, order management, invoicing, storefronts, and website builder
See how RentInno fits your rental workflow
Ask questions with no sales pressure
Loved by rental businesses worldwide
RentInno was developed by RadicalStart, a company that has served over 600+ clients globally with web and mobile app solutions.
9+ years in the industry
100+ countries served
600+ happy customers
“As we know, we're in production, we're in live, it's because of you and because of us, and because of a great collaboration. So we are proud to make such a great product with you, we want to thank you for your time and enthusiasm. We always have a lot of difficulties and challenges, and you always do your best and find great solutions for us. It is really nice. We appreciate it. It's only the beginning.”
Oleg
Porto
“My partner and I had a great idea for business. As it turns out, you guys had that product we wanted and needed. We got to you by a friend's recommendation and we instantly clicked and we were very happy that you could provide us the tool that we wanted and needed for our business. We had a great team and they're helping us a lot. They have a very good response.”
Jorge
Eventasis
“I was planning for a small project with a limited budget; my good luck drove me to RadicalStart. Amazing how they are, very nice, professional, perfection-oriented people, and well-organized. All I had to do was tell them what I wanted and they brought my dreams to reality with the most exceptional results. All I can say now is, my work and my projects, are gonna be exceptional.”
Asaad
SKYNORTH
Still tracking AV bookings across a spreadsheet?
There is no installation, no training sessions, and no credit card needed to start. List your first piece of gear, set a deposit, and send your first quote, all in a few minutes.
